They allow the person to expand on the topic rather than giving a simple yes or no response. How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. "Thanks so much for your feedback on. How to Prepare for Your First Destiny 2 Raid Read more about Martin here. Refresh if you want to submit another email. Rule #2: Apologize for interrupting. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. Scenario #2: When the conversation gets sidetracked. Mind Your Manners! Helping Students Ask for Clarification in politely ask Do not give orders or blackmail your colleagues. Both phrases can be used interchangeably, as they have the same meaning. In other words, who, what, where, when, why, and how. Thank you for explaining the question to me. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. This article breaks down the process of writing request emails for information, documents, contact details, favors and more. This allows the presenter to complete his or her thought so that you are completely informed. It will keep everything flowing smoothly with the new website launch. Ultimately, using this approach to obtain clarification will not only help to mediate opinions and get individuals on the same page faster it will also help prevent resentment and rifts in business relationships. and then say something like: Im sorry, I didnt understand what you just said.. What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. Did you say that you want to go there alone? Flowrite turns your instructions into ready-to-send emails and messages across your browser. We can say the exact same thing in two entirely different tones of voice. ?" Here are some examples: What would you like to see as the final deliverable? Using this phrase, you can include all the instructions youve been given and make sure they are correct. Here is some language that you can use. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Today, we'll introduce 10 polite English expressions for requesting clarification. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Webcrazyyy how u come into my mentions accusing me of shit continue to rant abt me on ur page and when i politely ask for clarification u block me didnt even need to interact w me if i piss u off that much. For instance you may use: Both are polite colloquial usage. Looking for an email writer generator, email helper, or email correction app? When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. She should leave her changes as suggestions. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. I am sorry, but I couldnt follow what you said. May I know what you just wanted permission for.? Make your email easy to read. ?" Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. Always keep in mind that the other person is not bound to clarify things again for you. How to politely ask for clarification on a person's designation? ?". Open Question: What was it about Bobs approach that seemed disruptive to you? Would approach A or B be more helpful here? Sometimes we zone out, but sometimes we just dont understand. Read and listen to these possible responses. Reminder Then refer to a specific aspect: Could you please explain once again why A is so important for B?. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. Will you please share the total amount again? What is the correct way to screw wall and ceiling drywalls? However, if you dont understand someones question, you should ask for clarification and answer accordingly. For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. Kind regards, (Your name) 3. You have been successfully subscribed to the Grammarly blog. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Join a clan or community group specifically for raid novices, or ask your team members for clarification. ." Can/Would/Could you be a bit/little more specific, please? Rule #2: Apologize for interrupting. WebHow do you politely ask for something? How to interrupt May I request you share your queries again? Its my bad that I dont quite understand you. Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. What To Do Before You Write an Email For Clarification. For example, something like: Write an email to my boss asking for a day off of work. For more on this topic, I invite you to subscribe to my YouTube channel where I post many helpful videos for leaders and teams who want to unlock the secrets to stress-free communication. I am available for a phone call or meeting if that would be helpful or more convenient for you. May I ask you to clarify your position on this? However, there can be miscommunication if information or opinion is not clearly expressed or understood. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. On many occasions, you may not receive the exact information for many reasons. ?" Here, Ill share some ways to ask for clarification on someones suggestions in English. The clarification email format should be no surprise if you're already used to writing professional messages. There are more ways to give and receive clarification while still maintaining your professionalism. I beg your pardon, but have you mentioned my name as a team member for the new project? For example, you could write, "Hello, Ms. If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. vegan) just to try it, does this inconvenience the caterers and staff? Make sure that you actually need clarification. Q&A Answertion. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. Introduction. When you ask a clarification question, you help to create a greater level of understanding not just for yourself but also for the speaker and those in attendance. What do I do? Further, using the conditional mood also indicates that you are not directing the conversation. Do I understand correctly that you want to reduce the funds for the IT department before changing the security system? Is it possible to rotate a window 90 degrees if it has the same length and width? Well! Question and answer site. Your assistance will go a long way in helping to resolve [issue]. I appreciate your detailed explanation, however, I am unclear about which approach we should follow. Have you asked for permission to use my laptop? WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. Interrupting Politely, Interjecting Opinions, and Sharing Ideas Your submission has been received! Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. Did you ask about the total turnover for this year? You mean you need some books from the library, isnt it? What do you think about somebody/something. If you have received a cost-of-living salary increase, keep your email short and polite. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Make sure that you dont point fingers or blame the other person for not conveying information well enough. Managing conflicts or misunderstandings through email communication can be challenging. A slightly more polite version of this phrase is "I'm not sure what you mean by . These samples tackle many common reasons you may need clarification. Ask a question. We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, There are other words you might use in this case as well. For example, a potential new employer may ask a candidate for clarification on details about a previous role. It appears there has been a breakdown in communication. Recovering from a blunder I made while emailing a professor. Will you please repeat the standard operating procedure of this machine? I am available for a phone call or meeting if that would be helpful. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. A tendency to avoid asking too many questions leads many people to avoid asking for clarification altogether because of a fear of being perceived as disruptive. If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. Thanks for the effort you made to explain it again. I was just making sure you had received all of the current information regarding the upcoming project. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Thanks for sending over your directions for implementing the new website copy. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" In such situations, it is highly probable that someone will wish to ask for clarification. Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Well learn some expressions to ask for clarification on someones questions. Bullet points are a great way to share information, Insert your questions/clarification request. The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. Before accepting, I would like to clarify some details. Use the expressions below to address these potentially problematic situations smoothly and professionally. WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. When asking for clarification, it is essential to choose an appropriate time, such as a Q&A session after a presentation. Here are some useful expressions to ask someone to clarify their position or opinion. The first thing to remember when asking for clarification is that you can be honest and straightforward. Learn more about Stack Overflow the company, and our products. Try to use them in real life and master them. boss/manager asking for clarification on You need to create a clarification email. Be specific about what you expect to be clarified. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. There are many situations where you might find yourself needing to ask for clarification. If students have never learned how to politely ask for clarification, youll need to teach them courteous English expressions and when to use them. "In response to your request for. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. I learned that if two players sack cooperatively, each defender gets 0.5 sacks in their statistics. Would/Could you please repeat what you said about the issue? Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Sorry, but I didnt quite catch your statement. Some time in your elementary school life, you may have had a teacher who said, The only stupid question is the one you dont ask. That stock teacher phrase couldnt make things any clearerits okay to ask for an explanation if you dont understand. Can you rephrase the instructions, please? A reference has been provided on how to professionally use for your information. My deadline for this project is [date]. Either. The difference between just to clarify and just for clarification is fairly small. You should appreciate them and give them complimentsfor doing this favor for you. Do you mind if I ask you to mention his name again? Ask clarification email 9 examples and template Asking for Clarification - City University of New York writing effective letters Public World. Good Communication Makes You More Valuable. Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. ". When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. An example is provided below on the professional usage of just so I understand. Would you be able to help me with these questions before then? How would you explain it to me?" Could we connect on this issue before the meeting at 2PM tomorrow? When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). If you "break something down," you separate it into its parts. Would you mind telling me the whole formula in detail? Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. link to 50 Polite Ways to Interrupt Someone in English. WebHow to Ask for Clarification Politely 1. You can edit and adapt these as required to get the necessary information. (We told you it was easy, now see our examples!). Here is a great example of how to use just to be clear professionally in an email. Could/Would you explain it again, please? Would you mind sharing the suggestion again? See if the information makes sense to someone else. WebA listener can ask for clarification when they cannot make sense of the speaker's responses. Closed Question: Did you always feel that it was a challenge working with him? It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. A Guide to Using Plain Language in Writing. Doubling the cube, field extensions and minimal polynoms. It allows you to ask if youve got the right information, but it also allows you to check-in with other people to make sure they understand the information youve given them. During these periods, it is best to ask a question as this will allow you to digest whatever information has been presented. Youre a busy person, so here is a template you can use right away. You can do this by saying "I don't understand" or "I'm not sure I Clarification ", Telling your conversation partner what you think they meant is an effective way to ask for clarification. 03 Mar 2023 13:44:40 Always try to ask open-ended questions while asking for clarification. Learn how to format emails and get your point across in a professional manner by checking out these 6 common email formats. ncdu: What's going on with this second size column? word choice - How to ask somebody for explanation Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. If you need any other information, please let me know. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Thank you for sending me information about (product/service). While we communicate with others, we exchange information and opinion. follow up emails Connect and share knowledge within a single location that is structured and easy to search. So what can you say instead? Do I need a thermal expansion tank if I already have a pressure tank? Patient: Thanks, doctor. Learn more about us here. Reframing your request into "for the greater good" makes it much more digestible to follow up with. To avoid that loop, start by explaining what you do understand and ask whether you have it right. If it's critical you get a response, you can offer to follow up. Can you assist me with this question by tomorrow afternoon? You got this! If you still have questions about this, you can comment below. WebAsking for Clarification. Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. Messaging your boss or manager is slightly different from the formal format we use above. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. . So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification.